How to Use OneNote

6 ways to crank up your productivity with OneNote

With its minimalist design and an impressive suite of editing tools, Microsoft OneNote is a virtual notebook that streamlines day-to-day business tasks.

Think of it as a Rolodex, calendar and journal all rolled into one. Contact organization, record management, administration—business owners can handle all of these tasks in one place. Here’s how to use OneNote for business.

1. Share notes

Business owners can scribble down thoughts, brainstorm ideas and compile important financials on OneNote and share of all of this information with colleagues and clients. OneNote makes collaboration easy—users share links from their desktop or mobile app.

Better still, recipients can view notes on any internet browser, even if they don’t have OneNote on their computer or smartphone. Users can also integrate notes with other programs in the Microsoft Office suite.

“You can link notes to Outlook tasks, insert Excel spreadsheets or Visio drawings directly into a note or even create a note linked to a Word document,” according to the University of Hull.

2. How to use OneNote for calculations

Not many people know that OneNote also serves as a useful calculator. The app solves simple math problems and works out complex equations. Users can insert the sums they want to calculate, type an equal sign (=) and press the spacebar on their desktop computer or smartphone to find the answer. As a result, business owners can work out sales and revenue over a particular period of time.

3. Give presentations

While PowerPoint is Microsoft’s de facto app for presentation-giving, OneNote also comes in handy in meetings. Business owners can share notes in presentations with a click of a mouse or swipe of a finger.

This feature is useful for collaboration—employees can share ideas and update notes as they manage projects instead of waiting until the end of a presentation. Per Stony Brook University, “OneNote is a flexible application for information gathering and multiple user collaboration for course notes and meeting minutes.”

4. Collect information in real time

Desktop-based apps require business owners to collect and edit information when they are at their desk. OneNote, on the other hand, is available for download on Microsoft, iOS and Android mobile devices, so users can compile data on the go, wherever they are in the world.

This improves data accuracy and reduces human error—users no longer have to wait hours or days to upload important information. How does it do this? OneNote stores data in the cloud, which improves data backup.

5. How to use OneNote for screenshots

On the desktop version of OneNote, business users can take quick screenshots by holding down the Windows key and the letter “s” on a keyboard. This is a great way to compile important business information like sales reports and financials. Users won’t have to crop or save the screenshot, either.

6. Record audio and video

In addition to text-based notes, OneNote users can record audio and video and share it with their colleagues via the cloud. The essential tech tool utilizes the camera and microphone on a device, so compiling audio and visuals has never been easier. This is a brilliant way to record information quickly without having to open up another program or app.

OneNote is so much more than just a note-taking app. Users can compile, share and edit without having to rely on several programs. It’s no wonder, then, that multinational corporations—Morgan, Lewis and Bockius, Dish Network, Huntingdon Bancshares, etc.—know how to use OneNote in order to expedite business tasks.